Dealer recon gets messy when every step lives somewhere different
The used-car manager sends stock numbers by text. Another manager adds a few cars while you are already on the lot. Some work gets approved, one car sells before you touch it, and the invoice gets created days later from a spreadsheet that does not show what actually happened.
That is not really an invoicing problem. It is a workflow problem. The account, vehicle, proposed work, authorization, completion and bill need to stay connected from the first walk through the lot to the final invoice.
A cleaner dealer-account workflow
- 1
Use the dealership as the account
Keep the long-term relationship in one place and put each vehicle job underneath it rather than creating the dealership again for every car.
- 2
Log the work while walking the lot
Capture the vehicle, service and price where the request is being made, before the list has to be reconstructed later.
- 3
Group the approval
Give the manager one review point for a batch of vehicles while preserving each vehicle and service as its own job.
- 4
Track what actually gets completed
Approved and completed are different states. Keep that distinction when cars move, sell, lose keys or get reprioritized.
- 5
Bill from completed work
Build the invoice from the records already created during the route so stock numbers, services and amounts do not have to be retyped from memory.
Useful across the recon trades
- Detailing, PDR, wheel, paint and interior work can follow the same account-to-vehicle structure.
- Multiple vehicles stay grouped under the dealership relationship.
- Grouped approvals reduce one-message-per-car approval chaos.
- Individual job status keeps approved work separate from completed work.
- On-site signatures and remote approvals create a clearer authorization record.
- Completed jobs flow into invoicing instead of being rebuilt afterward.
For the vendor side of recon, not the dealership's entire operation
Underhood Go is built for the outside or mobile vendor managing the work they perform for dealer accounts. It is not a dealership DMS, inventory merchandising platform or full internal recon command center. That narrower scope is intentional: the product stays focused on the vendor's jobs, approvals and billing.
Related field guide
A Better Dealer Reconditioning Workflow for Mobile Vendors
Read the practical workflow guide first if you want the operational side without the product pitch.
Read the guide →